Writing concern emails tin be time-consuming, but learning some useful phrases will relieve you lots of time. In this mail service, you will notice over 150 useful electronic mail phrases to help you make your emails more varied and rich. We've divided them into 3 main categories: opening lines to outset your e-mail, body lines to convey the message, and closing lines to end off.
You can also download our free guide How to write professional person emails in English language, for more phrases, psychology-backed tips and strategies to get more responses to your emails, templates to save time, and examples to avoid miscommunication at work.
Before we offset, below is a quick template you can use for your professional emails. Following a stantardinzed electronic mail template and a few easy tips volition help your readers follow your bulletin easier.
#1 Opening Lines
If y'all are looking for ideas for your e-mail opening and greetings, here yous accept unlike types of opening sentences.
i.a Existence social
Past adding these at the showtime of your emails you volition sound more than friendly and social.
- I hope you lot had a good weekend.
- I promise you had a great trip.
- Hope you lot had a dainty break.
- I hope y'all are well.
- I promise all is well.
- Hope y'all're enjoying your holiday.
- I hope this email finds you lot well.
- I hope you enjoyed the event.
- I'm glad we had a chance to chat at the convention.
- It was great to encounter you on Thursday.
- Information technology was a pleasance to meet you yesterday.
ane.b Reason of the email
Tell them why you're writing this email.
- I am writing to you about our last meeting/your presentation yesterday/our next issue.
- I am writing to you with regards to/regarding/concerning/in connectedness with...
- I am writing to ask/enquire/let you know/confirm/cheque/invite yous to/to update you lot on/enquire for a favor...
- I am writing you to follow upward on...
- I am contacting you lot to inform...
- I am reaching out because...
- This is simply a quick annotation to...
- This is just a quick reminder...
- I wanted to permit you lot know that...
- Might I take a moment of your time to... (very formal)
- It'south [Your Name] from [Your Visitor].
- This email is merely to permit you know that...
ane.c Replying
- I but got your request for...
- I merely read your electronic mail about...
- As we discussed, I would like to send you...
- Give thanks you for your email almost...
- Thanks for your email this morning time/yesterday/on Wednesday/last month...
- Thanks for your feedback on/your invitation/your proffer
- Thanks for sending/asking about/attention
- Cheers for your quick respond.
- Thanks for getting dorsum to me so quickly.
- Thanks for reaching out (to me).
i.d Apologizing
- Sorry for my late respond.
- Lamentable that information technology took me so long to get back to you.
- I apologize for the late response.
- Sorry it'south been so long since my last email.
- I was sorry to hear about...
- Please accept our apologies for any inconvenience caused.
Keep reading: How To Start An E-mail - 45 Great Ways To Do Information technology
#ii Body Lines
two.a Attachments and information
- I've attached…
- Please find [file] attached.
- I'm enclosing [file].
- Delight see the data below for more than details well-nigh...
- The parts in bold/in red/in blueish are my comments/are the changes we made.
- Here'south the document that you asked for,
- I've attached [file] for your review.
- I'1000 sending you [file] every bit a pdf file.
- The attached file contains...
- Could yous delight sign the attached class and send information technology back to us by [date]?
- Hither's the [document] nosotros discussed.
- [file] is attached.
- Please take a expect at the attached file.
- Take a expect at the [file] I've attached to this email.
- I've attached [file].
- More data is available at www.talaera.com.
- Please note that...
1.b Requests and inquiries
- Could you delight...?
- Could you possibly tell me...?
- Tin you please fill out this form?
- I'd really appreciate it if you lot could...
- I'd be very grateful if you could...
- It would exist very helpful if you lot could send u.s./me...
- I was wondering if you lot could/if you would be able to...
- If possible, I'd like to know (more) well-nigh...
- Delight find my two chief questions below.
2.c Request for clarifications
- I didn't/don't fully understand [something]. Could yous delight explicate that over again?
- I didn't quite get your point about [something]. Could you be more than specific?
- Could you repeat what y'all said about...?
- Could you lot give us some more details on...?
- If you could please shed some lite on this topic, I would really appreciate it.
- Could you please clarify [something]?
- Could you lot please analyze when y'all would like usa to finish this?
- When exactly are you expecting to accept this characteristic?
- Here are the details on...
- Could you please clarify what you lot would like u.s.a. to do well-nigh...?
- If I understood you correctly, you would similar me to...
- What exactly do y'all mean by [something]?
- Could you explain what you hateful past [something]?
- In other words, would y'all similar united states to...
2.d Sharing data
Employ these helpful phrases when need to give or receive some information (or when you already did).
- Give thanks you lot for letting me know.
- Thank you for the heads up.
- Thanks for the notice.
- Please note...
- Quick reminder...
- Only a quick/friendly reminder that...
- Thank you for sharing.
- I'd like to inform you that...
- Just a quick heads up -
- Thanks for keeping me in the loop.
- Please keep me informed/posted/updated/in the loop.
2.e Getting and giving approval
- Please allow me know if this is OK with you.
- What are your thoughts (on this)?
- What do yous retrieve?
- Please allow me know what you call back.
- We just need the thumbs upward/the green light. (=we're waiting for approving)
- You (totally) have the light-green lite!
- He approved of it, and so you can become ahead with the project.
2.f Scheduling
- I'd similar to schedule a meeting on [day] if you are available/free then.
- I am available on [twenty-four hour period], if that's user-friendly for you.
- Would you exist available on [mean solar day]? If and so, I'll send you an invite soon.
- Can yous make it on [day]? If then, I'll book accordingly.
- I'm afraid I can't make it on [day]. How about...?
- (Due to...) I'm afraid we need to reschedule/delay/postpone/put back/cancel/telephone call off/move/rearrange our meeting.
- Nosotros are distressing to inform you that the interview/meeting scheduled for [day] will have to be rescheduled.
2.m Giving bad news
- Unfortunately, ...
- Unfortunately, we cannot/we are unable to ...
- I'm afraid information technology will non be possible to...
- Unfortunately, I accept to tell you that...
- I'm afraid that we can't...
- Nosotros regret to inform you that...
- I regret to inform yous that (due to...) ...
- After careful consideration, nosotros have decided (not) to ...
- Due to [reason], it won't be possible to...
- It's against company policy to...
- I tried my best, but...
- Despite my best efforts, ...
- I tin can't see how...
- I'chiliad lamentable but it'due south out of my easily.
- I'm afraid I won't exist able to...
- I'm pitiful to tell you that...
#three Closing Lines
3.a When something is expected
Do you need a reply? Are you lot request for a favor or you are meeting soon? These sentences are perfect for those moments!
- Looking forrard to hearing from you soon.
- I expect forward to hearing from y'all before long.
- Please let me know if this works/if you are available/if that sounds good/if you can/if you can assist/if you demand to reschedule...
- I look forward to seeing/meeting you.
- See you on Thursday/adjacent week.
- Thanks.
- Give thanks you lot in advance.
- Cheers for everything.
- Thank you.
- Any feedback you can give me on this would be greatly/highly/much appreciated.
- If you lot could have information technology ready by tomorrow/the end of next week, I would really appreciate it.
- I would appreciate your help in this matter.
3.b Offering help or information
- I hope y'all find this helpful.
- I promise information technology'southward clearer now.
- I hope that answers all your questions.
- If nosotros can be of any further assistance, please let u.s. know.
- Allow me know if you demand any help.
- For farther details...
- If you have whatsoever (more) questions (about)...
- In the meantime, if yous demand whatsoever more information,
- If you need more information/more than info/farther information,
- I know that's a lot to have in, then permit me know if annihilation I've said doesn't make sense.
- ... please practise not hesitate to contact me.
- ... delight feel gratis to contact me/to go in touch.
- ... please permit me know.
- ... driblet me an email/drop me a line.
three.c Apologizing (again!)
- Thank you lot for your understanding/for your patience.
- Thanks again for your understanding/for your patience.
- One time once again, please accept our apologies for any inconvenience acquired/for the inconvenience caused/for the delay/for the misunderstanding.
- I hope this is okay with you.
- I really hope we tin find a solution shortly.
- I hope you tin can understand.
- Deplorable I couldn't be of more assist.
3.d Friendly ways to say 'bye'
- Best regards,
- All the all-time,
- Best wishes,
- Cheers, (*common in the UK and Australia, informal in other countries)
- Have a great weekend!
- Have a wonderful day!
Go along Improving Your Concern Emails
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[Article originally posted in Dec 2018 and updated in Jan 2022]